21023 Human Resources Associate (G5) Valencia, Spain

Under the overall supervision of the Chief Information Officer/Director Information and Communications Technology (ICT) Department and the direct supervision of the Human Resources Officer, the Human Resources Associate will provide administrative and operational support across the full spectrum of the Human Resources functions to the ICT Department.

**Responsibilities**

1\. Assist in coordination of recruitment processes, including but not limited to, providing information to hiring managers on preparation of Terms of Reference, drafting and posting Vacancy Notice/Special Vacancy Notice, screening applications, scheduling interview, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates’ assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc.

2\. Assist in pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation; support coordination of EOD medical exams and follow-up with Medical Services on medical clearance, enrollment in insurance plans as appropriate, and delivery of induction sessions, and arrangement for security briefing.

3\. Monitor all staff contracts and extensions, and liaise with Unit Heads, the Head of Resource Management, and Finance, while supporting coordination with Human Resources Administration Unit (HRAU) Operations for the timely processing of staff contracts. Provide support for consultant contract management in alignment with applicable policies, and maintain updates related to contract changes.

4\. Perform assigned roles within the organizational ICT Department HR system, maintaining high standards of data consistency and accuracy. Input, update, and maintain HR data in line with approved documentation and established procedures; regularly update the HR database for all staff, including non-ICT personnel within the Valencia staffing structure, support data integri