Vaccine and Cold Chain Management Trainer

Overview of position

Our client is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. Our client's areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

1\. BACKGROUND

Country-specific: Our client in Yemen. The ongoing conflict in Yemen has caused significant disruptions to the supply chain and to the overall availability of services. In light of the reduced or even absent provision of public services, communities have adopted various coping strategies, including using alternate water and energy sources, relying on alternate service providers, and community-based service delivery initiatives to address the shortfall. Physical damage to infrastructure and the lack of functionality in one sector often spills over into other sectors with significant consequences on both the access to, and quality of services, which are often interrelated.

Given the above continued needs, our client is therefore undertaking a project with the following scope:

Role objectives

The project is financed by BMZ through the KfW Development Bank to strengthen the operational capacity of the supported health storage warehouses at the national (central) and sub-national (governorate) levels through rehabilitation works of the warehouses’ infrastructure and provisions of equipment and capacity building training. This entails direct support to improve the operational sustainability of the selected storage warehouses in terms of reliable access to electricity, enhancing their structural integrity and safety, and providing needed equipment and training that will support the overall capacity of the cold supply chain and dry storage in close consultation and collaboration with UNICEF, WHO, and MoPHP.

Project Components:

1\. Technical assessments and stakeholder engagements

2\. Rehabilitation works

3\. Procurement of furniture and equipment

4\. Staff training

5\. Third-party monitoring

Project Outcomes:

1\. It is envisaged that the Project will contribute to the following outcomes:

2\. Vaccine Supply Chain and Logistics are enhanced and improved.

3\. The storage capacity, including the cold supply chain for COVID-19 vaccines, is increased and enhanced.

4\. Effective synergy and collaboration among UN agencies are further enhanced in the health sector.

5\. Relevant stakeholders are engaged in planning and redressing grievances through the Grievance Redress Mechanism (GRM) and Stakeholder Engagement Plan (SEP).

2\. Purpose - Assignment specific

2.1 Objective

Training on cold chain management and maintenance is critical to ensuring the effectiveness of the Expanded Programme on Immunization (EPI). It serves as the fundamental pillar for maintaining vaccine quality and safety from the point of receipt to the point of distribution. To ensure integration between the technical, administrative, and operational aspects, UNOPS will implement the training program for the targeted cadres on "Operation and Maintenance of Cold Chain Equipment" and "Vaccine and Cold Chain Management".:

Training / Activity# :Vaccine Management Training

Training Location: Aden/ Mukalla

Number of Days : 3/ 3

Number of Trainees: 31/ 23

The objective of this consultancy is to conduct the Vaccine and Cold Chain Management Training to ensure that administrative and technical staff can manage inventory and maintain vaccine quality through sound cold chain practices.

2.2 Scope and focus of work

The consultant will need to carry out the following:

Preparation of Technical Training Materials:

● Develop manuals on Inventory Management (Receipt, storage, distribution, balance).

● Space Planning within cold rooms for optimal air flow.

● Alarm Response Protocols and Logistical Emergency Plans (vaccine transfer, cold box usage, total system failure procedures).

● Standardized templates for daily temperature logs and vaccine handling records.

● Guide for the Shake Test and reading VVM indicators.

Inventory and Quality Management Training:

● Vaccine classifi cation (Categories A to F) and arrangement to avoid "unsafe zones" (e.g., keeping freeze-sensitive vaccines away from cold air outlets).

● Analyzing Data Logger records to ensure storage quality.

● Correct receiving procedures (VVM check, temperature verifi cation, visual inspection).

Temperature Monitoring and Alarm Response:

● Training on digital/analog monitoring devices.

● Developing an alarm response protocol: defi ning responsibilities and determining "critical" temperatures requiring technical intervention.

● Emergency packing techniques using Cold Boxes and Ice Packs during total system failure.

2.3 Requested outputs and deliverables

● Integrated technical training package (PowerPoint, simplifi ed manuals, checkli