Operations and Finance Manager

**About QUAMED**

QUAMED is a small, well-established non-profit organization incorporated in Belgium (ASBL) that has a **vison** of “living in a world where everyone benefits from quality medicines and other health products.”

The organization’s **mission:** “QUAMED partners with diverse networks of stakeholders to improve access to quality medicines and other medical products, to strengthen pharmaceutical systems, thus reducing exposure to sub-standard and falsified medical products.” Find more information at: quamed.org

QUAMED offers services in five distinct areas:

- Assessments: We conduct assessments for our members and other customers. These include Good Storage and Distribution Practice (GSDP), Model Quality Assurance System (MQAS) and Good Manufacturing Practice (GMP) audits, GSDP technical visits and finished pharmaceutical product dossier reviews and source assessments.
- QCP certification program: We manage our QCP certification program for suppliers that are ready to invest in obtaining a QUAMED QCP certificate.
- Database: Maintaining a subscriber-only database with our reports.
- Training: We develop and offer training directly or indirectly related to our core activities.
- Technical assistance and support: We offer technical advice and support services with an emphasis on support for regulatory authorities and our associative organizational members.

In addition, we advocate and work on awareness for quality medicines and access to quality medicines though various communication channels, including webinars, our online learning platform as well as participating in Quality Assurance and Humanitarian fora.

**Administrative Framework**

**Job title**

Operations and Finance Manager

**Reports to**

Executive Director

**Direct Reports**

Administrative and Logistics Coordinator and the Communications Officer.

**Virtual Headquarters (HQ)**

QUAMED does not have a physical HQ which means all employees work remotely from their home countries and in field countries.

**Contract terms (permanent contract / fixed term contract)**

This employee will have a one-year contract, which will be renewable. The contract will be either an Operations Finance Manager Services Agreement or a staff contract, depending on where the person is based and their preference. More information on potential types of contracts will be provided during the interview process. QUAMED has a policy of offering minimum renumeration packages regardless of where employees are based.

There is an adjustment up to 20% for employees that live in higher cost-of-living countries. There is also a very significant allocation in lieu of social charges for employees that are not on staff contracts.

**Full time/part time**

This is a part time post. .80 full time equivalent (FTE)

**Quamed band classification**

QUAMED has six salary bands. This position is on band 4. More detailed salary information and explanation of the system of calculation will be provided to candidates during the interview process.

**Special requirements (travel etc.)**

The Operations and Finance Manager will be expected to travel to HQ meetings (the team gathers periodically to ensure face-face time) 2-3 times per year and may have additional occasional travel.

**Purpose of the position**

The Operations and Finance Manager is responsible for ensuring the effective operational, financial, administrative, and human resource management of QUAMED. This team member supports the Board of Directors’ President and Secretary and helps organize and prepare Board meetings He/she also helps ensure compliance with Belgian ASBL rules and requirements).

At QUAMED, the Executive Director will be a Quality Assurance professional and therefore will depend on the Operations and Finance Manager to maintain high standards of financial stewardship, operational efficiency and respectful and efficient people management. The Operations and Finance Manager plays a critical role in enabling the successful delivery of the organization’s strategic objectives, both for donor-funded and self-funded projects. The Operations and Finance Manager will also be responsible for ensuring that donor requirements are met, and systems and processes support effective program implementation, including field-based technical deployments.

This role also contributes significantly to business development efforts that are led by the Executive Director. This includes leading on proposal and tender budgeting and human resource allocation and doing internal validations and actual submissions.

This team member reports to the Executive Director and gets support from two direct reports: Administrative and Logistics Coordinator and Communications Officer.

**Responsibilities and duties**

For many financial, administrative and people management activities, the Operations and Finance Manager will work independently. On the other hand, this team member will play a supportive role to the Executive Director for busine