Finance Manager - Ukraine

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

**Terms of reference**

**Job Title:** Finance Manager

**Code:** SR-60-10209

**Duty station:** Odesa with visits to Kiev, Mykolaiv

**Starting date:** 16/09/2026

**Contract duration:** 6 months

**Reporting to:** Finance Coordinator

**Functional Supervisor:**

**Supervision of:** Finance Officer

**Type of Duty Station:** According to the country of assignment

**General context of the project**

The war in Ukraine, which started on the 24th of February 2022, shows no signs of abating, and continues to drive increasing humanitarian needs across the country. Access concerns and humanitarian needs are particularly high in eastern Kharkivska, Sumska oblasts and south Khersonska oblast where the conflict is intensifying and critical infrastructure damages prevent civilians from accessing basic services.

Today INTERSOS is present in Odeska, Mykolaivska, Khersonska and Kharkivska Oblasts with bases of operations in Kharkiv, Kherson, Mykolaiv and Odesa, allowing a wide geographical coverage. Moreover, INTERSOS is currently implementing Health, Protection, and NFIs interventions, funded by OCHA, AICS, GFFO and ECHO encompassing several components: distribution of medicines to Regional Health Departments and shelters and equipment for clinics, Cash for Health, mobilisation of Protection mobile teams, establishment of community-based protection mechanisms, case management for CP/PWSN cases, psychosocial support (PSS), Protection Monitoring (PM), and distribution of material assistance to vulnerable individuals and households.

**General purpose of the position**

Manage and supervise the economic and financial management of the mission (accounting, treasury, audit procedures, etc.) in compliance with legal obligations and INTERSOS standards and protocols in order to provide quality, reliable and transparent information on the use and allocation of resources in the mission.

**Main responsibilities and tasks:**

**Accounting and budget**

- In case there is no Accounting Manager in the Mission, Is responsible for quality and timely accounting for the whole mission e.g. cash procedures, bank accounts transactions, receipts and supporting administrative and financial documents, electronic data entry, consolidation of overall mission accounting, grants, monthly closing process, bank reconciliation and documents, ensuring strict respect of deadlines and compliance to INTERSOS and donors guidelines, financial standards and procedures
- Is the technical reference for any financial management-related issue: budgeting, direct and indirect cost allocation, Donors’ financial reporting, tax compliance, statutory annual audit and donors’ audit.
- In collaboration with the Finance Coordinator, supports the preparation of the annual budget of the mission in line with financial and economic forecast and INTERSOS applicable requirements (protocols, guidelines, SoPs…), ensuring the collaboration
- Support the Project / Programme Manager in preparing no-cost extension and budget revision
- Supervise the liquidity level of the mission (cash and bank) and report promptly cash-book discrepancies to the Country Finance Coordinator

**Compliance**

- Is responsible for supporting the Country Finance Coordinator in monitoring the economic and financial KPIs of the mission.
- Is responsible for the financial management of donor contracts preparing and verifying the adequacy of the information and documentation of financial reports (interim and final) and following up and analysing the needs for amendments. Ensure reporting requirements are met.
- Assess the adequacy of supporting documentation for audit (both internal and external).
- In case the Organogram does not foresee the Accounting Manager, coordinate and supervise the conduct of local audits relating to accounting, tax, labour, stock and asset management.
- Guarantee the correct costs allocation onto the grants by using the relevant templates of the protocols.

**Liquidity**

- Verify the installments’ release according to the Contract and follow up in case of delays
- Collaborate with Project/Program Managers in updating the Financial Plan

**Administration**

- Process the payment guaranteeing the timely monthly transfer of staff’s salaries
- Supervise and process the payment of tax liabilities and social security
- Supervise the archiving of supporting documents and the reception of the hard copies at the Country office level

**People management**

- Responsible for ensuring the adequacy in terms of attitude and competence of the staff under his/her supervision, by guaranteeing the correct application and effectiveness of the processes