Grants & Project Manager - Lebanon

**Work Context**

CESVI has been operating in Lebanon since 2001 with a team of highly skilled professionals. The interventions cover the areas of Beirut, Baalbek, Saida and several areas of South and Mount Lebanon with the support of strategic local partners. Core CESVI’s sectors of intervention are Education, Protection and Livelihoods, as well as responding to the emerging humanitarian crisis such as the ongoing conflict and the war in 2024. Over the years, CESVI developed specific methodologies and programmes in support of Small and Medium Businesses, promoting social impact of MSMEs and with a focus on Social Entrepreneurship.

**Job Description**

**REPORTING LINE**

The Grants & Programme Manager responds to the Head of Mission Lebanon and Syria.

The Grants & Programme Manager is functionally reporting to the MENA Regional Grant Manager

The Grants & Programme Manager works in collaboration with the CESVI team in the country.

**SCOPE OF POSITION**

The Grant Manager ensures the sustainable growth, compliance, and timeliness of the program's funding and alliance portfolio. This is achieved by leading resource mobilization efforts, coordinating new project proposals, managing donor relations, and overseeing the development of high-impact partnerships. The role secures the financial and collaborative foundations necessary for program delivery and organizational influence.

The Grant Manager and PM is also responsible for initiating, planning, executing, controlling and closing a project. To do this, the project manager must coordinate the staff that is involved or work in the project.

**KEY RESPONSIBILITIES AND DUTIES**

**Grant Development & Proposal Management**

- Lead the end-to-end proposal development process: From opportunity identification to writing, budgeting, and final submission.
- Proactively research, analyze, and track funding trends and priorities of institutional donors (e.g., ECHO, USAID/BHA, FCDO, UN agencies, foundations).
- Coordinate proposal teams: Lead design workshops, and coordinate inputs from technical program staff, finance, MEAL, and partners to ensure cohesive, high-quality proposals.
- Write and synthesize: Draft compelling narratives, develop logical frameworks, and ensure all proposal components (budgets, work plans, capability statements) are aligned and of the highest standard.
- Manage submissions: Ensure timely and compliant electronic and hard-copy submission of all concept notes and full proposals.
- Ensure timely submission of the internal Project Risk Assessment tool (PRA)

**Grant Management, Compliance & Reporting**

- Serve as the institutional memory for donor compliance: Maintain and disseminate up-to-date knowledge of donor-specific rules and regulations.
- Oversee the entire grant cycle: Facilitate grant start-up, review, and close-out meetings, ensuring all departments understand their roles and obligations.
- Coordinate donor reporting: Lead the timely preparation and submission of high-quality narrative and financial reports, consolidating inputs from program and finance teams.
- Monitor grant compliance: Conduct regular compliance checks and spot audits in collaboration with finance to identify and mitigate risks.
- Ensure that CESVI’s internal grant management system MANGROVIA is up to date
- Develop and maintain grant management tools: Create and update SOPs, timelines, trackers, and filing systems (both digital and hard copy) to ensure efficient grant administration.

**Partnerships Development & Management**

- Develop and implement a partnership strategy: Identify, assess, and cultivate strategic partnerships with local and international NGOs, government entities, and private sector actors.
- Lead the partnership due diligence process: Conduct organizational capacity assessments, risk analyses, and ensure all partnerships are built on a foundation of transparency and mutual accountability.
- Develop and manage partnership agreements: Draft, negotiate, and finalize Memoranda of Understanding (MoUs), sub-award agreements, and consortium contracts, ensuring clarity on roles, responsibilities, and compliance requirements.
- Manage partner relationships: Serve as the primary focal point for designated partners, facilitating regular coordination meetings, monitoring performance, and resolving issues collaboratively.
- Build partner capacity: Identify capacity gaps and coordinate tailored support (e.g., in financial management, reporting) to strengthen local partners and ensure program success.

**Internal Coordination, Capacity Building & Systems Strengthening**

- Build internal grant management capacity: Train and coach program and finance staff on donor regulations, reporting requirements, and internal processes.
- Facilitate internal communication: Ensure transparent and timely information flow between programs, finance, operations, and senior management regarding grants and partnerships.
- Contribute to strategic planning: Provide analysis of t