Finance Assistant

Job Identification (Reference Number): **18179**
Position Title: **Finance Assistant**
Duty Station City: **Port Vila**
Duty Station Country: **Vanuatu**
Contract Type: **Special Short Term Graded (Up to 9 months)**
*Recruiting Type:* **General Service**
*Vacancy Type:* **Special Vacancy Notice**
Initial duration: **9 months**
Closing date: **09 January 2026**

**Context:**

Under the overall supervision of the Chief of Mission in Vanuatu and direct supervision of the Head of Resources Management; and, in collaboration with the relevant units at the Coordination Office of the South Pacific, Head Quarters, Administrative Centers, and the Regional Office, the Finance Assistant will be responsible and accountable for the supporting the financial management functions in IOM Vanuatu.

**Description for Internal Candidates**

**Responsibilities for Internal Candidates**

1. Extract and input data from various sources in financial or accounting systems;
2. Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere;
3. Assist in the preparation of the payroll by executing validity checks on monthly payroll results;
4. Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith;
5. Assist in cashflow forecasting and monitoring;
6. Verify vendor requests for accuracy and conformance with IOM finance policies and instructions;
7. Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;
8. Prepare necessary receipt and journal vouchers;
9. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;
10. Provide assistance to all staff services such as travel, expense claims, document retrieval, etc;
11. Ensure proper and systematic filling of all posted payments and oth