Consultancy to conduct a Safety and Health Audit, Risk Assessment and Fire Safety Audit

**1.CONTEXT**

Handicap International Federation (HI) Kenya wishes to comply with the Occupational Safety and Health Act 2007 which requires that all workplaces comply with its provisions and that of its subsidiary legislations.
To support this process, HI is recruiting a consultant to conduct the following exercise in the seven sites located in Nairobi, Kakuma and Dadaab.

**2. DESCRIPTION OF THE EXPECTED SERVICE**
The contracted firm is to provide the following services: -

**2.1 Specific objectives of the assignment**

• To conduct statutory compliance audit i.e. safety and health audit and fire safety audit in all the HI field stations indicated above to ensure the workplaces comply with the occupational safety and health act 2007

• To ensure that HI’s workplaces are duly registered with the Department of Occupational Safety and Health services.

**2.2 Responsibilities and Tasks**
The consultant will carry out the following activities: -
**a) Comprehensive Risk Assessment**

• Conduct a detailed risk assessment of all HI premises and operational sites covered under this assignment.

• Identify physical, environmental, operational, electrical, ergonomic, chemical, biological and security-related hazards. • Assess existing risk mitigation measures and recommend corrective and preventive actions to address identified gaps and weaknesses.

• Develop a risk register and prioritized action plan for mitigation of identified risks.

**b) Fire Safety Audit**

The consultant shall assess the current status of fire safety compliance and prepare a report covering, but not limited to:
**2i. Potential sources of fire within the premises**.

ii. Fire prevention measures including:
• General fire prevention arrangements
• Electrical installations and appliances
• Heating, cooking and power generation equipment

iii. Smoke and fire detection systems and alarm systems

iv. Fire suppression systems and their adequacy

v. Fire-fighting equipment, including testing, maintenance records and servicing arrangements

vi. Serviceability and accessibility of fire-fighting equipment

vii. Compliance with applicable fire safety legislation and standards

viii. Smoke control and ventilation measures

ix. Means of escape, emergency exits and evacuation routes

x. Emergency assembly points and emergency response preparedness
**c) Safety and Health Compliance Assessment Assess HI's compliance with the Occupational Safety and Health Act, 2007 and related regulations, including:**
i. Employer and employee safety obligations.

ii. First aid facilities and emergency medical preparedness.

iii. Safety and health notices, signage and communication systems.

iv. Personal Protective Equipment (PPE) requirements and usage.

v. Work equipment safety and maintenance practices.

vi. Occupational hygiene standards and workplace conditions.

vii. Hazardous materials handling, storage and spill management. viii. Other applicable occupational safety and health compliance requirements.

**d) Hazardous Conditions Assessment**

• Identify hazardous conditions and practices across all locations.

• Recommend classification and zoning of hazardous areas where applicable.

• Develop routine inspection and monitoring checklists for continued compliance.

**e) Emergency Preparedness and Response**

• Review and update emergency response arrangements.

• Develop site-specific emergency and evacuation procedures.

• Develop emergency action plans, evacuation routes and assembly point guidance.

• Conduct fire and emergency drills and provide recommendations for improvement.

**f) Fire and Safety Management Systems**

• Develop or update HI's Fire and Safety Policy.

• Develop supporting procedures, manuals, inspection tools and awareness materials.

• Propose improvements to fire detection, alarm and suppression systems where gaps are identified.

• Develop a Fire and Safety Training Programme and conduct training for relevant HI personnel

**3. Scope and Target**
The consultancy will be conducted across all HI operational locations in Nairobi, Kakuma and Dadaab.
The scope of work shall include, but not be limited to:
• Conducting a statutory Safety and Health Audit in accordance with the Occupational Safety and Health Act, 2007.
• Conducting a Fire Safety Audit and assessment of fire prevention, detection, suppression and emergency response systems.
• Conducting a comprehensive workplace Risk Assessment covering all operational activities and facilities.
• Assessing compliance with applicable occupational health, safety and fire safety legislation.
• Identifying hazards, unsafe conditions and compliance gaps.
• Assessing emergency preparedness, evacuation procedures and business continuity arrangements.
• Reviewing first aid arrangements, signage, PPE requirements and workplace safety controls.
• Evaluating hazardous material management, storage arrangements and occupational hygiene conditions.
• Developing recommenda