Compliance and Systems Director for Ethiopia

**Contract Length:** 1 year with the possibility of extension

**Country Programme**: Ethiopia

**Base**: Addis Ababa, Ethiopia

**Line Manager**: Country Director for Ethiopia

***People in Need (PIN)** is an international, non-profit organization providing humanitarian assistance and development cooperation worldwide. PIN adopts a triple nexus approach, linking humanitarian, development and resilience programming, with a strong focus on systems strengthening, locally led action and support to civil society.*

***About the Ethiopia Programme of People in Need***

*Present in Ethiopia since 2003, PIN works in partnership with communities, local organisations and public institutions to support sustainable development and improve people’s well-being across the country. Through integrated programming, PIN combines immediate assistance with longer-term, systems-oriented approaches aimed at strengthening resilience, expanding access to essential services and economic opportunities, and enabling locally led solutions.*

*Guided by its Relief and Development strategy, PIN operates across multiple regions and works with a diverse portfolio of institutional donors and partners.*

## **About the role:**

The Compliance and Systems Director (CSD) is a member of the country programme senior management (together with the Country Director (CD) and Head of Programmes (HoP)/Program Manager (ProgM)) and shares responsibility for the effective and efficient delivery of People in Need’s (PIN) country programme. Specifically, CSD leads and oversees organisational compliance by providing guidance to staff on the application and enforcement of internal and external regulations. This includes ensuring the interpretation and implementation of donors’ contractual requirements and adherence to PIN internal procedures. The role of the CSD is to manage and improve the support systems and operations required to achieve this objective comprising of Logistic, Procurement, Finance and HR agendas.

In performing this role, the CSD also ensures an enabling environment for the implementation of the country programme, while maintaining operations and systems that meet with the accountability requirements of PIN and its donors. CSD also directly leads the process of the development and staff capacity building across the departments.

**Reporting Relations & Interdependencies with Other Functions**

The CSD´s line manager is CD. Technically the CSD is supervised by the Regional Head of Systems and Operations based at HQ.

At country programme level, the CSD is the line manager of the Head of Finance, Head of Operations, HR Manager, or, should this position be unfilled, to another equivalent supervisory role. The CSD also works closely with DCD-P and Programme and Project Managers.

At headquarters (HQ) level, apart from the RHoSO, her/his counterparts on the methodological level are Regional Logistic Coordinator, Regional HR Coordinator, Finance coordinator, RDD Logistics & Procurement Department, RDD HR Department as well as the Compliance department.

## **Main Duties and Responsibilities:**

**Strategic Leadership**

- The CSD assists the CD in the management of the country programme, participates in the senior management meetings, and pro-actively takes part in the decision-making processes;
- Ensures that systems and operations support the implementation of the country programme strategy and that procedures and regulations are implemented in full transparency and in accordance with donor and PIN rules;
- represents PIN towards local authorities, donors, partners, and other stakeholders;
- is responsible for adequate staffing of all supervised departments in order to achieve efficient delivery of People in Need’s (PIN) country programme;
- promotes team spirit, a culture of respect, personal responsibility, transparency, and openness;
- ensures and promote efficient communication and information sharing among operations and program teams.

**Finance & Accounting**

- Oversee Finance team while ensuring they have sufficient capacity both in number and qualification and securing their continuous capacity building based on personal development plans;
- The CSD makes sure that relevant country programme financial and administrative procedures are in place and respected;
- Ensures financial and administrative systems (ELO, Navision) are properly administrated and used by the whole country programme;
- In cooperation with the financial team guarantees that financial requirements are met in all sectors, including budgeting, reporting and accounting of the country programme;
- Optimizes financial resources allocation to cover operations costs; monitors and notifies HQ about crucial operations costs misbalance as compared to the total country programme budget;
- In cooperation with Head of Finance, prepares financial and economic overviews and interprets economic data for country programme and programme management teams;
- Supervise the Head of Finan