Administration & Procurement Officer, Solomon Islands

**Program Background**

Pacific Australia Skills is a significant Australian investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across the Pacific and Timor-Leste. Pacific Australia Skills builds on the achievements of 17 years of Australian Government support for skills and training in the Pacific.

**About DT Global Asia Pacific**

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see www.dt-global.com

**The Role**

The Administration and Procurement Officer play a key role in delivering efficient and comprehensive administrative and procurement support to the Solomon Islands Country Office staff and Learners of the Pacific Australia Skills program.

This position is responsible for a broad range of functions, including administrative support services, sourcing and procurement activities, and records management. The role ensures that all operations are carried out in compliance with Pacific Australia Skills policies, procedures, and work instructions, while contributing to a well-organised, responsive, and effective office environment.

**Responsibilities will include:**

- Administer office operations, including records management, staff amenities, stationery, and office supplies.
- Maintain efficient filing and document management systems.
- Prepare correspondence, reports, and administrative documentation.
- Support human resource administration, including onboarding and leave tracking.
- Coordinate travel arrangements, visas, and accommodation for staff and consultants.
- Provide logistical and administrative support for meetings, workshops, graduations, and other events.
- Undertake general administrative and clerical duties to support office operations.
- Implement procurement activities in accordance with DFAT and DT Global policies and procedures.
- Prepare procurement documentation, including RFQs, RFPs, bid evaluations, and purchase requisitions.
- Source suitable suppliers, obtain and evaluate quotations, and select vendors based on best value for money.
- Support contract administration and generate purchase orders.
- Maintain supplier databases and effectively manage vendor relationships.
- Monitor procurement activities and maintain complete and accurate records.
- Manage assets by maintaining an accurate asset register, tracking distribution, and supporting regular audits to ensure accountability and compliance.
- Ensure proper receipt, secure storage, and timely distribution of training materials to meet operational needs.
- Arrange shipping and customs clearance of program materials where require.
- Review and replenish first aid and emergency kits.
- Support office insurance and security arrangements.
- Coordinate classroom and venue bookings and provide administrative support to training activities.
- Assist with the procurement and distribution of stationery, uniforms, and PPE to learners.
- Coordinate the set-up of equipment and resources for training and events.
- Provide responsive operational support to technical and program teams.
- Liaise with staff, consultants, suppliers, and service providers.
- Contribute to continuous improvement of administrative and procurement systems and processes.
- Comply with relevant Pacific Australia Skills codes of conduct and report workplace health and safety (WHS) incidents and arrange first aid treatment when necessary.

**Selection Criteria**

- Post-secondary qualification in finance, business administration, or related field.
- Demonstrated experience in finance or administration roles in a busy organisational environment.
- Strong organisational and time-management skills, with ability to prioritise and meet deadlines.
- Demonstrated ability to work collaboratively as part of a small team and provide cross-functional support.
- Experience working with financial systems and/or asset management systems.
- Understanding of procurement principles processed and best practises.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience working in a donor funded program.
- Understanding of and commitment to Gender Equality, Disability and Social Inclusion (