21270 Supply Chain Officer (P3) Tripoli, Libya

**Organizational Context and Scope**

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resource Management Unit, and in close coordination with the Regional Office for the Middle East and North Africa (MENA) in Cairo, and in coordination with the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for overseeing the supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner to support activities of Libya Country Office and its Sub-Offices.

**Responsibilities**

1\. Conduct strategic planning for supply chain-related activities of the Country Office (CO) in close collaboration with internal and external stakeholders in the country, as well as relevant units at Headquarters (HQ).

2\. Conduct logistics capacity assessment and market research to keep abreast of decision-makers about local market trends and developments; analyze statistical data and market reports on the commodity situation, production patterns, and availability of goods and services.

3\. Supervise and manage and provide first-line support and guidance for all supply chain management-related tasks and activities, including planning, budgeting, scheduling, and provision of goods and services needed by the CO. Prepare regular progress reports, statistical information, and briefing notes, as required.

4\. Lead and supervise the supply chain activities in the CO, including planning, procurement, warehouse management, transport and distribution, fleet, assets and facilities management, logistics information management and reporting, and provide guidance and training to the relevant staff with respect to the related policies, rules, and regulations.

5\. Identify supply chain bottlenecks (value stream mapping) and optimize the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner.

6\. Review procurement requests, identify service providers, and evaluate information regarding vendors' performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.

7\. Solicit bids, quotations, and tender documents, oversee bidding process, and provide guidance for executing the procurement transactions, analyze the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; supervise the preparation and processing of the purchase orders, and ensure receiving authorization in line with the CO’s delegation of authority (DOA) matrix.

8\. Liaise with the programme management and provide first- line technical support in preparing and issuing the “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly, transparently, and in accordance with the existing procurement rules and regulations.

9\. In coordination with relevant parties, ensure timely submission of asset procurement and other reports within the CO, Regional Office, and relevant HQ departments, as appropriate.

10\. Establish and manage a robust, appropriate internal control mechanism for the Supply Chain Management process to safeguard the Organization's assets and prevent fraud, while ensuring that country-specific administrative procedures are in place and followed in accordance with the Organization's rules and regulations.

11\. Monitor the maintenance and repair of office facilities, including preventive maintenance. e Establishment maintenance agreements with competent service providers, when it is feasible and determined to be cost-effective.

12\. Supervise, train, and guide the Supply Chain Management (SCM) staff of CO, while monitoring, evaluating, and promoting their professional and career development.

13\. Represent the CO in the United Nations (UN) inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and the implementation of UN global initiatives.

14\. Perform such other duties as may be assigned.

**Qualifications**

**Required Qualifications and Experience**

**Education**

- Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution with five years of relevant professional experience; or,
- University degree in the above fields with seven years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

**Experience**

- Experience in managing diverse procurement and logistics operations; and,
- Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.

**Skills**

- Extensive knowledge of IOM/UN internal