Project Officer

**Description**

The **Pacific Community** (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our unique organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

**The** **Project Officer** will contribute to the successful delivery of PCCOS projects by strengthening project planning, coordination, and implementation processes, while ensuring high standards of documentation, compliance, and performance monitoring. The role also supports effective resource allocation, procurement and contract management, and the maintenance of accurate project records, while closely tracking progress against workplans, budgets, and results frameworks.

The key responsibilities of the role include the following:

**Project planning, coordination and implementation**

- Develop detailed project plans, including schedules, budget updates, and costed workplans
- Assess project requirements and risks, and incorporate this information into the project plan
- Facilitate the allocation of project resources, including equipment, and materials
- Ensure projects are compliant with policies, processes, and project management standards
- Develop solutions to problems of moderate scope and complexity
- Plan and schedule tasks to accomplish activities according to the workplan
- Support a cross-programmatic approach between teams within different divisions and across PCCOS-hosted or supported regional initiatives.

**Documentation and contract management**

- Prepare terms of reference for consultancy contracts
- Support procurement processes (requests for proposals, request for quotations, expressions of interest) and manage contracts of consultants in line with SPC and donor requirements
- Support development of concepts and proposals and prepare documentation and budgets for resource mobilisation and reporting
- Manage donor and partner requirements and documentation, including support for agreements and contracts
- Manage vendor relationships and ensure communication is clear and timely
- Monitor all procurement activities to ensure accurate and timely information to allow effective follow-up actions where needed
- Maintain accurate and up-to-date project documentation and file structures
- Ensure that best practice project management tools including boards, logs, and registers are in place and updated
- Ensure that project records are complete and filed appropriately

**Monitoring, evaluation, learning, and reporting**

- Collect actuals data and compile forecasts and set up/maintain project files and workplans
- Prepare regular project updates for stakeholders and respond to their feedback
- Support monitoring and evaluation activities and actively collect data to show progress against project goals and objectives
- Monitor project progress and suggest corrective action as necessary to keep the project on track
- Work with technical teams to provide support as necessary to other PCCOS and Ocean Flagship projects

For a more detailed account of the key responsibilities, please **refer to the online job description**.

**Key selection criteria**

**Qualifications**

- Bachelor's degree in a relevant field, such as project management, planning, monitoring and evaluation business administration, or related fields such as ocean or equivalent body of knowledge and experience.

**Technical expertise**

- At least 5 years of experience in project related coordination/management position ideally in the Pacific region
- Demonstrated understanding and experience in project planning and management
- Demonstrated experience working in regional/international organisations to deliver donor-funded projects
- Demonstrated experience with the implementation of multi-sector projects in a cross-cutting field such as ocean or climate change

**Language skills**

- Fluency in English

**Interpersonal skills and cultural awareness**

- Knowledge of Pacific Island countries and territories is an advantage

**Salary, terms and conditions**

**Contract Duration** – This vacant position is budgeted until 31 December 2027 and is subject to renewal depending on performance and funding.

**Remuneration –** The **Project Officer** is a band 8 position in SPC’s 2026 salary scale.

*For a Noumea based position* – a starting salary range of SDR (special drawing rights) 3,038-3,702 per month, which converts to approximately XPF 438,381-534,098 (USD 4,071-4,960; EUR 3,674-4,476). SPC salaries are not presently subject to income tax in New Caledonia.

*For a Suva based position* – a starting salary range of 2,146‒2,683 SDR (special drawing rights) per