Operations Assistant

**Job Overview:** The Operations Assistant works with the Operations team, reporting to the Deputy Director of Operations to support day-to-day business operations and related administrative responsibilities for IRC’s offices in Florida. The primary areas of responsibility are assisting with fleet management, IT, and vendor procurement as well as tracking office inventory, and assisting with facility improvements.

**Major Responsibilities:**

Responsibilities include, but are not limited to:

- Support Operations team with fleet management, vendor relations, and safety & security as needed.
- Support Operations team with paying office expenses, troubleshooting IT equipment/services, and maintaining office equipment inventory.
- Work with HR Manager to assist with equipment dispersal and other related onboarding tasks
- Provide coverage for front desk operations to ensure clients and stakeholders are adequately served.
- Work closely with Operations team to support facility renovations, moves, and related tasks.
- Assist with maintaining office supplies, processing office supply requests, and managing inventory.
- Support with contributions in kind inbounding, out bounding, and general tracking.
- Other duties as assigned.

**Job Requirements:**

**Education:** High School Diploma or equivalent required.

**Work Experience:**

- minimum of two years’ experiences strongly preferred.

**Demonstrated Skills & Competencies:**

- Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes; database familiarity is a plus.
- Proven organizational experience with the ability to juggle multiple tasks, set priorities, effectively manage time, demonstrate timeliness, and meet deadlines with accuracy and attention to detail.
- Fluent in English, both spoken and written.
- Ability to effectively communicate and work as a team member with collaborative partners, the