Consultancy for the Review and Revision of Financial Management Framework (FMF) Policies

The consultant will undertake the following:

**5.1 Review of Financial Management Framework (FMF) Policies**

- **Map existing finance policies**

Identify current financial policies, procedures, and guidance relevant to ActionAid’s operating model, partnerships, and funding arrangements.

The FMF covers policies on treasury management, reserves, procurement, the accounting framework, the control framework, income and expenditure, fixed and intangible assets, other assets, liabilities, record keeping, exchange rate management, financial planning, management reporting, value for money, audit, taxation, and financial regulation.

- **Assess policy relevance and gaps**

Review the policies to determine whether they reflect current sector trends, emerging funding models, and the realities of working with social movements.

- **Benchmark against current practice**

Benchmark existing policies against peer organisations, donor expectations, and current good practice in flexible, partnership-oriented financing.

- **Consult stakeholders**

Engage finance teams, programme staff, legal/compliance colleagues, and representatives of social movements or partners to gather input on barriers and required changes.

- **Identify restrictive provisions**

Highlight clauses or procedures that may unintentionally limit collaboration with social movements, including issues around due diligence, contracting, reporting, and risk-sharing.

- **Draft revised policy recommendations**

Propose updates to policies so they remain compliant while being more enabling and fit for purpose.

- **Validate and refine changes**

Share draft revisions with key stakeholders for feedback and adjust based on practical and strategic considerations.

- **Seek approval for revised policies**

Submit updated policies through the relevant governance or approval process.

- **Develop implementation guidance**

Prepare practical guidance notes, tools, or standard operating procedures to help staff apply the revised policies consistently.

- **Orient and train staff**

Hold briefing sessions or workshops to ensure relevant teams understand the revised policies and how they support work with social movements.

- **Monitor implementation**

Gather feedback on implementation and identify any further adjustments required.

- Assess overall clarity, coherence, accessibility, and alignment with organisational practice.