Admin Assistant

**Location:** London, UK (Only candidates who are eligible to work legally without work visa sponsorship in the UK will be considered.)

**Contract Type:** Part-time (0.6 FTE / 24 hours per week), fixed-term contract until end of December 2026

**Hiring Salary:** GBP 29,017 per annum (before taxes, to be pro-rated to 0.6 FTE and contract duration)

**Target Start Date:** As soon as possible

**Application Closing Date:** 29 June 2026 23:59 BST - ***Please note that applications will be reviewed on a rolling basis, and interviews may be conducted before closing date. You are encouraged to apply as soon as possible.***

This job advert is for an existing vacancy.

## **About Right To Play:**

For more than 25 years, Right To Play has been protecting, educating, and empowering millions of children each year to rise above adversity through the power of play.

We offer programs in 13 countries across Africa, Asia, the Middle East and North America, reaching millions of children each year in some of the most difficult places on earth, helping them to stay in school and learn, overcome prejudice, heal from trauma, and develop the skills they need to thrive. We do this by harnessing play, one of the most fundamental forces in a child's life, to teach children the critical skills they need to dismantle barriers and embrace opportunities, in learning and in life.

This work is supported by our two global offices in Toronto, Canada and London, UK; and seven National Offices in North America and Europe.

## **Benefits Highlights:**

- Connect and collaborate with a global team who are passionate about protecting, educating and empowering children and youth using the power of play!
- Culture premised on our **Culture Code (accept everyone, make things happen, display courage, demonstrate care, and be playful)**
- Flexible work arrangements
- 25 days annual leave plus bank holidays per year (to be pro-rated for part-time employees)
- Competitive benefits such as Income Protection and Life Assurance
- More information on what we offer is available on **our website**.

## **Job Description:**

**Job Title:** Admin Assistant

**Grade:** 4

**Reports to:** Vice President, Transformation and Impact

**Location:** London, UK

**Direct Reports:** N/A

**Department:** Global Program Unit

### **1. Purpose:**

Provide high-quality administrative, operational, and coordination support to the Vice President, Transformation and Impact, ensuring effective execution of priorities and smooth day-to-day functioning of the UK office.

### **2. Accountability & Responsibilities:**

- **Provide dedicated executive support (30%)**
Manage the Vice President’s calendar, coordinate meetings, prepare presentations and briefing materials, and track follow-up to ensure effective planning, decision-making, and delivery of priorities.
- **Support planning and tracking of strategic priorities (15%)**
Assist in coordinating planning processes, tracking progress against priorities, and supporting reporting to ensure timely delivery and alignment with organizational objectives.
- **Manage office operations and vendor relationships (20%)**
Oversee day-to-day office operations, ensuring effective administrative support and a well-functioning work environment; manage relationships with landlords and service providers to ensure timely maintenance, repairs, and service delivery.
- **Coordinate travel, logistics, and UK-based events (20%)**
Deliver comprehensive travel and travel expenses support, including visa coordination, itineraries, and logistics; organize UK-based organizational meetings and events (e.g., Freeze Week), ensuring smooth execution.
- **Support budget coordination and administration (10%)**
Assist with budgeting processes, procurement, and expense tracking; monitor variances and follow up as needed to support effective financial management.
- **Support communication, coordination, and information management (5%)**
Coordinate meetings, prepare action-oriented minutes, maintain organized filing systems, and support internal communication and knowledge sharing.
- **Perform other duties as assigned**

### **3. Scope (geographical and/or functional), Impact and Autonomy**

- The role supports the Vice President, Transformation and Impact, coordinating with stakeholders across global PQI and country offices while supporting day-to-day office management in the UK.
- The incumbent operates with moderate autonomy in managing schedules, logistics, and office operations, including vendor coordination and facilities oversight, contributing to efficient executive operations and delivery of organizational priorities.

### **4. Leadership and Staff management**

- This role has no direct supervisory responsibilities but plays a key coordination role across teams and functions.
- The incumbent builds collaborative relationships and supports effective coordination among