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Procurement Officer
UNOPSUnited NationsProcurementAssociateICA - LICA - Specialist - Regular
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Full Description
**Job Highlight**
Drive efficient and compliant procurement processes that uphold best practices in international public procurement and organizational standards
**About the Region**
The UNOPS Global Portfolios Office (GPO) brings together diverse expertise to help partners deliver impact worldwide. With hubs in New York, Geneva, and Vienna, and expert teams operating globally, GPO leads multi-regional initiatives that advance sustainable development, climate action, and peacebuilding - including in some of the world’s most challenging environments. By leveraging our collective expertise and global networks, GPO supports UNOPS’ strategic priorities and the Sustainable Development Goals across more than 130 countries. We work closely with major global partners - including governments, international financial institutions, and UN agencies - to deliver a wide range of services, such as project management, fund management, hosting services, and HR support.
**About the Country/Multi-Country Office**
The New York Portfolios Office (NYPO) manages UNOPS' New York-based portfolios, delivering project and programme management, procurement, HR, and financial services to global partners, from the UN Secretariat to Member States. NYPO strategically positions UNOPS with these partners, fostering collaboration to achieve growth and leveraging expertise in global portfolio design and implementation. We support the broader SDGs and 2030 Agenda, primarily assisting the UN Secretariat and other New York-based UN entities with a global reach. NYPO encompasses the Peace and Security Cluster (PSC), focusing on explosive threat management, and the Sustainable Development Cluster (SDC), providing diverse operational support to the UN system in New York.
**Role Purpose**
Working under the supervision of the Support Services Manager and guidance from the Procurement team in NY, the Procurement and Grant Officer is responsible for supporting delivery of procurement services reflecting best practices in international public procurement; compliance with UNOPS procurement rules and regulations; appropriate risk management; and obtaining the best value for money. The incumbent applies relevant rules and regulations and provides solutions to a wide range of issues related to procurement within UNOPS. By adhering to the highest degrees of personal and professional ethics, the Procurement and Grant Officer maintains a collaborative, quality-driven, client-focused and results-oriented approach to their procurement role.
**Functions / Key Results Expected**
• Procurement Operations and Processes
• Execute procurement activities in line with UNOPS rules, regulations, policies, strategies and best practices.
• Support in implementing or supporting the different steps of the procurement process, including pre-purchasing, strategy and planning, requirements definition, sourcing, purchasing, solicitation, management of submissions, evaluation, review and award, post-purchasing, contract finalization and issuance, logistics, and contract management.
• populating the procurement plans on time and as expected for review.
• Assist in tracking the procurement plans for alignment with project timelines and budgets.
• Review requirements and flag issues to ensure clarity, completeness and suitability from a procurement standpoint.
• Prepare solicitation documents for tenders.
• Coordinate the end-to-end solicitation process, including Requests for Quote (RFQs), Invitations to Bid (ITBs), and Requests for Proposal (RFPs) in line with UNOPS policies.
• Participate in negotiations on contract terms in full compliance with UNOPS rules and regulations.
• Prepare submissions to the Contract and Property Committees (CPCs)
• Enter and update supplier information in the UNOPS ERP system - oneUNOPS (oU).
• Draft Blanket Purchase Agreements (BPAs) and Long Term Agreements (LTAs)
• Act as the procurement official and implement all procurement-related activities in the project office under the guidance of the Procurement team from New York.
• Provision of Grants
• Prepare the documents required for Call for Proposals (CFPs)
• Act as the Grant Support Official (GSO), and organize and implement the end-to-end process for the provision of grants and project cooperation agreements.
• Prepare submissions to IPAS for recommendation of award
• Contract Management of Services
• Draft service contracts
• Assist in formulating the contract management plans with substantive inputs from Operations
• Assist in monitoring performance against deliverables throughout all contract phases with substantive input from Operations
• Apply liquidated damages to contractors when required
• Act as an administrative focal point for the contractors
• Raise receipts and ensure timely payments
• Initiate and assist in managing contracts through the PSC contract management tool, and complete Supplier Performance Evaluation (SPE) in OneUNOPS
• Grant Management Support
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