Nigeria - Country Logistics Coordinator

## **COOPI is looking for a Country Logistics Coordinator in Nigeria**

**COOPI started its operations in North-East Nigeria in July 2014** to carry out a rapid evaluation of the most relevant constraints suffered by the Internally Displaced People (IDPs) displaced by the food crisis and the Boko Haram insurgency in the Lake Chad Basin. **The organization started in 2021 new operations in North-West, Sokoto and Kaduna regions**, focused on DRR and resilience building within communities affected by natural disasters. **COOPI aims to support the most basic and pressing needs of communities affected by conflict.** COOPI is providing **multi-sectoral emergency response to the IDPs, returnees, and host population** focused on food security, nutrition, protection, and education. COOPI’s main area of intervention is Yobe, but also in Kaduna and Sokoto states in the Northwest Nigeria with Disaster Risk Reduction programs. COOPI is currently implementing projects funded by **UN agencies, USAID and FCDO.**

## **Description of the role**

At the mission level, **the Country Logistics Coordinator, together with his dedicated team, is responsible for all logistics and security activities in the country** and plays a supporting, advisory and monitoring role vis-à-vis the project leaders and logistics assistants in the provinces to ensure that COOPI procedures and rules on procurement, logistics, document storage, equipment management and asset storage, and risk management (security, health, fraud) are known, understood and adhered to. **Capacity building is an essential aspect of the position.**

## **Responsibilities**

**Ensuring the logistical coordination of the country**

- **Carry out, follow-up or validate (as appropriate) the procurement procedures, supply of goods/services, transport systems and technical organisation of the work of all COOPI field offices in the country, as defined by the procedures;**
- **Ensure the practical and administrative management of the warehouses and inventory** of COOPI-owned and project-purchased durable goods;
- Coordinate the country logistics function at the national coordination level and provide **monitoring/support to the operational bases;**
- **Ensure the planning and organisation** of all logistical activities at national level;
- Ensure the proper functioning of logistics in terms of quality and quantity, at all different levels and in compliance with procedures;
- Ensure that **price/supplier databases** are up-to-date and regularly compared with those of similar organisations;
- Provide up-to-date costs and an up-to-date situation of the vehicle and equipment fleet for the preparation of new budgets, at the request of the Country Coordinator;

**Ensuring the application and implementation of procurement and procedures**

- **Ensure at national level the correct application of procedures - COOPI and donors** - concerning the procurement of goods and services (including planning and necessary documentation);
- **Monitor supplier performance** in accordance with COOPI standards;
- Properly monitor the delivery and archiving of all documentation produced in the process of acquiring goods/services, both nationally and internationally;
- **Verify and participate, if necessary, in the selection process of suppliers of goods and services and in the awarding of contracts for tenders and framework contracts**, with the aim of transparency and consistency;
- Provide adequate support with regard to the elaboration of the **project procurement plan;**
- Use the **COOPI software** to monitor the management and archiving of document scans that constitute the procedures in the software.

**Coordinating and managing the vehicle fleet**

- For coordination, ensure the **administrative and operational management of the vehicle fleet, machines and electric generators;**
- In the field, monitor and control the correct administrative and operational management of the vehicle fleet, machines and electric generators, both through **monthly logistical reports and field visits;**
- On the basis of monthly logistical reports or through field inspections, check that the maintenance and repair of vehicles are carried out correctly and that monitoring reports and periodic checks are carried out correctly;
- **Ensure compliance** with the organisation's procedures and country regulations with regard to the use of vehicles and machines.

**Asset management**

- It is responsible for **monitoring durable goods** in coordination through the use of the tools provided by the COOPI Logistics Manual;
- Ensure the monitoring of durable goods on the ground using the tools provided by the COOPI logistics manual;
- Ensure that durable goods are properly maintained and that there are rules for the proper use of goods in the country;
- Carry out regular updates of the coordination and field project inventories: verify through the analysis of equipment monitoring or during field visits.

**Stock management**

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