job
Finance Assistant – Global Payments Assistant
UNOPSUnited NationsFinanceEntry LevelICA - LICA - Support - Regular
Explore more
Full Description
**Job Highlight**
Ensure accurate financial transactions, maintain records, and support day-to-day financial operations with a client-focused approach
**Job Specific Context**
Under the guidance and supervision of the GSSC Finance Manager, the Finance Assistant oversees GSSC Remittance Process and promotes a client-oriented approach in line with UNOPS rules and regulations. The incumbent works closely and collaboratively with Programme, Project, and Support Services colleagues in the local office, as well as with UNOPS HQ counterparts, to exchange information and ensure accurate, consistent, and high-quality service delivery.
**Role Purpose**
The Finance Assistant provides financial and administrative support to ensure accurate processing of financial transactions, maintenance of proper records, and compliance with UNOPS financial rules and regulations. The Finance Assistant plays a key role in supporting day-to-day financial operations and contributes to the smooth functioning of the finance unit through accuracy, timeliness and a client-focused service approach
**Functions / Key Results Expected**
1- Implementation of Operational Strategies and Procedures
• Ensure compliance of financial transactions and documentation with UNOPS rules, regulations, IPSAS standards, and Standard Operating Procedures (SOPs).
• Assist in maintaining internal control systems to ensure accuracy, completeness, and integrity of financial data.
• Support implementation of financial and administrative processes aligned with organizational and donor/partner requirements.
• Contribute to the preparation, verification, and review of financial documentation in accordance with established workflows and approval hierarchies.
• Support adherence to audit requirements through proper filing, documentation control, and record retention.
2- Accounting and Financial Support
• Assist timely review of the payments in creating the batch and file for approval in the TMS (treasury management system) platform.
• Assist communicates and coordinates with system support team and bank focal points, ensuring the timely processing of payments
• Response to payment inquiries submitted on GSSC’s payment inquiries JIRA ticket
• Assist the team members with their daily tasks and issues
• Ensures that the remittance adheres to its service level agreement (SLAs)
• Follow-up with field finance users, UN entities and financial institutes for information relating to payments and invoices
• Prepare routine correspondence following standard operating procedures
• Maintain the proper digital filing system for financial records and documents
• Help improve controls and systems to help capture financial information
• Maintain accurate online records of all relevant documents for easy reference and retrieval
• Assist GSSC by performing ad hoc administrative duties, as needed, to support the office operations
• Support external and internal audits as required; assist in preparing materials requested by external auditors
• Assist on the payment rejection by liaising with the bank to get the additional information and inform the initiator for necessary action
• Escalate payments issue from the TMS platform to the direct supervisor
• Assist in providing payment information to the field offices as per the request
• Escalate to the treasury to replenish the account if the bank balance is insufficient funds before sending the payment file
• Assist in obtaining from bank representative to get additional information for payment rejection from the beneficiary bank
3- Administrative and Operational Support
• Maintain organized electronic and physical filing systems for financial documentation in accordance with audit and compliance requirements.
• Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
• Improvement the efficient reconciliation process through auto-matching by Kyriba system
• Facilitation the offices to the correct Internal Standard Operating Procedures in Finance for any particular issued unreconciled transactions
4- Knowledge Building and Continuous Improvement
• Participate in finance-related training and capacity-building initiatives.
• Contribute to knowledge networks and Communities of Practice (CoPs).
• Support documentation of procedures, lessons learned, and best practices.
• Contribute ideas for process improvements to enhance efficiency, accuracy, and service quality within financial operations.
**Skills**
Finance, Accounting, Finance Accounting, Financial Accounting Standards
**Education Requirements**
Required
• Secondary school (or equivalent) with 4 years of relevant experience OR
• A first-level university degree (e.g. Bachelor’s Degree) in Finance, Accounting or related fields are required.
Desired
• Professional certification (e.g. CPA, ACCA, CA, CIMA) is desired.
• An advanced university degree (e.g. Master’s Degree) in Finance, Accounting or
Sign up free to get the apply link, save to pipeline, and set email alerts.
Sign up free →