Awards Manager

**EXTERNAL ANNOUNCEMENT**

**TITLE: Awards Manager**

**TEAM/PROGRAMME: Awards Team**

**LOCATION: Bangkok, Thailand**

**CONTRACT LENGTH: Open-ended**

**ROLE PURPOSE:**

As a member of the Save the Children (Thailand) Foundation (SCT) Extended Senior Management Team (ESMT), the Awards Manager shares in the overall responsibility for the direction and coordination of SCT. The Awards Manager provides leadership to ensure excellence in working with Save the Children (SC) members, donors and partners, in both emergency and development contexts. The position leads the organisation in providing strategic oversight and information on the current and pipeline awards portfolio.

This role will work collaboratively with members and other departments of SCT to ensure smooth management of and high-quality delivery of development and humanitarian programme proposals, awards, sub awards and contracts. The person will manage an Awards Coordinator, as well as an Awards Assistant or intern, depending on the evolution of the awards portfolio. The position will be also responsible for capacity building of staff on awards management and donor compliance and improving internal ways of working. The individual will play a key role in the development of a culture that promotes the primacy of ensuring SC delivers high quality programmes.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

**SCOPE OF ROLE:**

Reports to: Executive Director

Staff reporting to this post: Yes

Budget Responsibilities: N/A

Role Dimensions: Collaborate with members and other departments of SCT to ensure smooth management of and high-quality delivery of development and humanitarian programme proposals, awards, sub awards and contracts.

**KEY AREAS OF ACCOUNTABILITY:**

**Communicating with impact, negotiation and coordination**

- Provide coordination support to proposal development and review processes, ensuring all staff inputs happen in a timely and effective manner. Also provide advice on donor compliance requirements to ensure high quality proposals.
- Coordinate the processes for donor and SC member reporting to ensure that reports are high quality, delivered on time and supported by auditable records.
- Maintain effective communications with SC members and Global Teams regarding donor-related issues.
- Ensure that all award information is shared effectively with relevant staff, including field offices and partners during kick-off meetings.
- Oversee the close out process and work with members to ensure awards are closed out on time.
- Coordinate with auditors as necessary.

**Compliance (systems, processes, donor)**

- Clear understanding of Save the Children International (SCI) processes and key donor requirements, and support teams across National Office (NO) to ensure all opportunities, proposals, contracts and amendments follow SCI processes
- Ensure proposal development processes align with internal and donor compliance by managing the proposal process and work plans as well as all revisions as required.
- Ensure that all appropriate donor formats are available in-country and staff have a clear understanding of donor requirements/expectations throughout the award cycle.
- Ensure potential issues and amendment requests are flagged promptly to the Senior Management Team (SMT), then to donors via the relevant member. Prepare donor waiver/derogation requests.
- Ensure all Award Management System (AMS) records are an accurate reflection of current award status at all times, and have all required documentation attached.
- Ensure all partners and sub-award agreements undergo legal vetting, are input into and approved through AMS, and work with relevant staff to ensure relevant donor requirements are understood by implementing partners (this may include capacity building)
- Serve as the fraud focal point, leading in annual capacity building, and working closely with department heads to coordinate any necessary investigations.

**Monitoring and analysis**

- Support the Awards Coordinator to coordinate with budget holders to ensure budgets are correctly allocated and aligned as per donor compliance.
- Analyse donor compliance and program implementation issues and timely escalate as and when needed.

**Award Management and Donor Compliance leadership, portfolio management and strategy**

- Ensure AMS and processes are successfully implemented, and key controls are in place to support effective portfolio management and compliance with donor requirements.
- Ensure regular award monitoring across the national office and facilitate regular meetings with key stakeholders to ensure individual award performance is being tracked effectively, and that risks and issues are being recognised and action taken.
- Provide regular management information to the Senior Management Team (SMT) on the performance of the NO portfolio.
- Lead on the implem