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Program Implementation Officer – Pacific Humanitarian Warehousing Program (PHWP)
Program/Project Management
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Full Description
## Description
The **Pacific Community (SPC)** is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health, geoscience, and conservation of plant genetic resources for food and agriculture.
The **Geoscience Energy and Maritime (GEM) Division** provides advice, technical assistance, research and training support to Pacific Island countries and territories (PICTs). There are four (4) areas of scientific programming within this division:
1. **Oceans and Maritime Programme (OMP) –** assists member countries with services that provide applied ocean science and knowledge for evidence-based policy-making and technical solutions for improved ocean and maritime governance, management and capacity development.
2. **Georesources and Energy Programme (GEP) –** assists member countries by applying technical knowledge in the areas of geoscience and sustainable energy use.
3. **Disaster and Community Resilience Programme (DCRP)** – assists member countries to demonstrate strengthened resilience through integrated action on disaster risk management, climate change adaptation, natural resource management and increased access to water and sanitation.
4. **Earth and Ocean Observation Services –** Promoting spatial data and systems analysis and capacity to improve decision-making to improve resilience and sustainable resource management.
The role – **Program Implementation Officer (PHWP)** will work with collaborating entities in up to 15 Pacific Island Countries to plan, budget, implement, report, undertake procurement and contract management, work planning, support quality monitoring, evaluation, research and learning (MERL), prepare for, conduct country or regional level meetings, travel and meeting logistics and roll out country stakeholder communications, engagement and visibility activities. The role will also support with the strengthening of local program management systems and pulling in technical expertise from across the Disaster and Water Resilience Programme (DWRP) and SPC as necessary.
The key responsibilities of the role include:
**Guiding, coaching and coordinating capacity building of Pacific Island countries to plan, budget, implement, and report on in-country and/or regional activities**
- Guide and coach the lead implementing agencies in nominated Pacific Island countries and/or at the regional level through a detailed design process for country and/or regional plans and results frameworks on agreed templates, including ensuring: social and environmental considerations are addressed across all activities; wide stakeholder participation and inclusivity; plans align with country sectoral and/or regional strategies and receive executive-level endorsement; risks are identified and managed.
- Support results-orientated and inclusive implementation and coordination of program activities in nominated countries and/or regionally, ensuring program objectives are sustainably realised, there is collaboration with and complementarity to other development programmes (where relevant), and activities are implemented and reported in accordance with program beneficiary priorities, formal agreements and the operational policies and procedures of SPC and nominated countries.
- Seek opportunities for capacity strengthening of all in-country and/or regional program personnel, ensuring they receive adequate induction, mentoring and support to assist them to fulfil their obligations to the program whilst also developing professionally as individuals.
**Undertake financial planning, procurement, contract and grant management, meeting and mission logistics planning for in-country and regional activities, developing and monitoring annual workplans, support in-country and regional meetings**
- Coach and support coordinators/focal points in nominated countries and/or regionally to accurately and systematically develop, update, and report on costed workplans in a timely manner using templates provided (building capacity where needed), working with SPC finance, Grants and Procurement staff to accurately manage risks.
- Guide and support program-level procurement planning processes and meet SPC accountability requirements, including: providing (and drawing on) expert advice on procurement/grant matters to maximise economies of scale, meet member country and/or regional needs and enhance member country and/or regional systems; identifying and negotiating appropriate modalities for each activity in accordance with SPC policy, factoring in the nature and value of activities, implementation timeframe, risks, the capacity and systems of the implementing entity, and
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