Country Finance Manager (only for national staff)

Polish Humanitarian Action (PAH) is currently looking for Country Finance Manager to support implementation of the projects.

**Position Title:** Country Finance Manager

**Department:** Finance

**Reports to:** Head of Operations

**Other staff interactions:** Closely cooperates with Finance Team in HQ

**Duty Station:** Kyiv

**Supervises:** Finance and Accounting Teams

**About PAH:**

Polish Humanitarian Action (PAH) is an international non-governmental organization that provides humanitarian and development assistance worldwide. Since 1992, PAH has operated programs in 52 countries, supporting sustainable and stable development of regions suffering the consequences of armed conflicts, natural disasters and other humanitarian crises.

Operating in Ukraine since August 2014, PAH is uniquely positioned with a wide network of partners and donors to deliver humanitarian aid to the most vulnerable conflict-affected people during this crisis. PAH provides assistance to the people in need, especially internally displaced people, elderly and single mothers, working in the sectors of Protection/Advocacy, WASH, Food Security/MCPA, Shelter/NFI and MHPSS. PAH Ukraine is rapidly expanding its operations in response to the armed conflict and seeks dynamic candidates comfortable with a fast-changing enviroment who are eager to scale operations quickly.

Visit https://www.pah.org.pl/en for more information.

**1. Position Summary**

The Country Finance Manager is responsible for the strategic, technical, and operational leadership of the Finance and Accounting functions of the Country Office Ukraine. Reporting directly to the Head of Operations within the country, the position ensures effective financial management, strong internal controls, compliant donor financial processes, and high-quality support to programs. The Country Finance Manager collaborates closely with Finance Coordinators at HQ, in?country SMT members, project teams, and support departments. The role is a key member of the Senior Management Team (SMT), contributing proactively to strategic planning, risk management, and overall mission performance.

**2. Key Responsibilities**

**A. Leadership & Team Management**

- Lead, supervise, and mentor the Finance and Accounting teams at both Country Office and Field Office levels.
- Provide strategic direction, capacity-building, and coaching to strengthen the Mission’s financial management capabilities.
- Train financial and non-financial staff on organizational financial procedures, internal controls, and budget management tools.
- Ensure PAH’s values, safeguarding principles, accountability commitments, and ethical standards are embedded in daily financial operations.
- Conduct regular field visits to support financial oversight and capacity strengthening.

**B. Financial Management**

- Lead the preparation, consolidation, and periodic revision of the Mission’s master budget.
- Develop and update cash flow forecasts; prepare monthly fund transfer requests to HQ.
- Oversee cash management, including treasury operations and cash transfers to field sites and partners, in coordination with Logistics and Programmes.
- Ensure ongoing monitoring of Mission costs, conduct cost analyses, and promote cost optimization strategies.
- Provide financial management support to program and support teams in coordination with Project Coordinators.
- Prepare high-quality monthly management accounts for CD approval and submission to HQ and donors, ensuring strict adherence to reporting deadlines.
- Guarantee the completeness, accuracy, and timely filing of all financial documentation and records.
- Continuously improve financial and accounting processes; prepare and implement financial policies and procedures.
- Maintain and regularly update the Country Office level Finance Manual reflecting contextual practices and local regulations.
- Ensure compliance with standard accounting procedures, robust internal controls, and effective cash management systems.
- Coordinate timely and accurate processing of payroll and statutory payments.
- Serve as focal point for external audits, statutory inspections, and financial compliance reviews.

**C. Donor Finance & Compliance**

- Ensure full compliance with donor regulations, internal procedures, local laws, and international standards.
- Prepare monthly, quarterly, and annual donor financial reports.
- Maintain robust cost allocation methodologies across projects, ensuring fairness, transparency, and alignment with PAH standards.
- Support Programme Coordinators with budget monitoring, expenditure forecasting, and timely completion of Budget Monitoring Tools (BMT).
- Address financial issues raised by the Country Director, HQ, donors, auditors, or program teams.
- Ensure readiness for donor audits and support the implementation of audit r