Asset Management Analyst

**Job Highlight**
This is an excellent opportunity to contribute to the efficient and effective management of UNOPS' assets and financial reporting processes. The position offers exposure to a wide range of asset management activities, system improvements, and knowledge management initiatives, providing valuable experience in a global organization.

**Job Specific Context**
Please note this vacancy is only open to UNOPS internal personnel

This position is responsible for providing support in asset management, inventory management and financial reporting, ensuring the accuracy and completeness of asset data within the UNOPS ERP system. The role involves review and approving of asset management transactions, preparation of periodic reports, supporting physical asset verification processes, and contributing to the maintenance of a strong control environment around financial reporting related to asset management. Moreover this role involves review and validation of data for inventory submissions, capitalizing the same on a periodic basis and inventory data collection.

The Asset Management Analyst will directly report to the Asset Management Specialist and will be associated with the UNOPS Financial Statement & UNBOA Relations team. The Asset Management Analyst will be based in Bangkok.

**Role Purpose**
Please note this vacancy is only open to UNOPS internal personnel

The Asset Management Analyst is responsible for providing support in asset management, inventory management and financial reporting, ensuring the accuracy and completeness of asset data within the UNOPS ERP system. The role involves review and approving of asset management transactions, preparation of periodic reports, supporting physical asset verification processes, and contributing to the maintenance of a strong control environment around financial reporting related to asset management. Moreover this role involves review and validation of data for inventory submissions, capitalizing the same on a periodic basis and inventory data collection.

**Functions / Key Results Expected**
Please note this vacancy is only open to UNOPS internal personnel

Asset Management and Financial Reporting

• Financial oversight & reconciliation: Lead the quarterly reconciliation and analysis of in-transit asset data, ensuring accurate and timely consolidation into corporate financial reports.

• Transaction approval & compliance: Manage the review and approval workflow for asset recognition, movements, and derecognitions (including disposals and impairments). Validate entries within the UNOPS ERP system to guarantee absolute accuracy, completeness, and alignment with UNOPS financial policies.

• Monitor, coordinate, and execute asset management workflows during quarterly and year-end financial closure processes, managing risk and ensuring strict adherence to critical book-closure deadlines.

• Audit readiness & quality assurance: Oversee documentation review processes to enforce strict compliance with internal control frameworks. Ensure all required supporting documentation (e.g., procurement records, physical verification reports) is systematically maintained in the ERP to secure clean audit ratings.

• Physical verification leadership: Direct the substantive planning, execution, and post-verification phases of the bi-annual physical asset verification process, authorizing subsequent adjustments, impairments, and disposals.

Knowledge Management & Process Optimization

• Capacity building & training: Drive the organizational knowledge management strategy for asset management by designing, overseeing, and delivering targeted training programs and materials for global personnel.

• Process architecture: Author and maintain comprehensive Standard Operating Procedures (SOPs) and institutional process maps to standardize workflows across the organization via the UNOPS Policy and Process Portal.

• Communities of Practice : Represent the function in cross-functional working groups and Communities of Practice (CoPs), contributing strategic insights and fostering knowledge-sharing across the organization.

• Continuous improvement: Critically evaluate asset management systems, tools, and policies; formulate strategic feedback and implement system enhancements to drive operational efficiency.

Risk management, governance & internal controls

• Internal control: Establish, monitor, and enforce internal control to detect and prevent unauthorized asset disposals, and ensure segregation of duties within the ERP system.

• Audit Liaison: Serve as the primary focal point and subject matter expert for internal and external auditors (such as the UN Board of Auditors), defending asset accounting treatments and managing the swift implementation of audit recommendations.

Inventory management

• Inventory capitalization: Validate and sign off on inventory data submissions, ensuring accurate periodic capitalization transactions and systematic data collection utilizing corporate rep