job
Administrative Coordinator
Organization International Rescue CommitteeLocation United States of AmericaType FULL TIMEPosted 21 May 2026Deadline 20 Jun 2026
Administration/Finance
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Full Description
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The Airbel Impact Lab, IRC’s Research & Innovation Unit, designs, tests, and scales life-changing, cost-effective solutions for or people affected by conflict and disaster. By applying deep technical expertise and field experience with a range of skills from the behavioral sciences, human-centered design, research, and strategy in humanitarian contexts, we work to develop breakthrough solutions that combine creativity and rigor, and a desire to think afresh with the experience of a large-scale implementing organization.
**Position Overview**
The Administrative Coordinator serves as the coordination and logistics backbone for Airbel’s senior leaders, ensuring smooth day-to-day operations across a globally distributed team. This role provides essential executive administrative support to the Chief Research and Innovation Officer (CRIO) and members of the Senior Leadership Team (SLT), while also supporting IRC’s new Canada office’s administrative and operational needs (under the leadership of an Airbel Senior Leadership Team member).
Key responsibilities include calendar management, expense reconciliation, travel coordination, and scheduling support for Airbel’s CRIO and SLT members, as well as logistics support for Advisory Board meetings and administrative and operational support for the Canada office.
This role is ideal for a highly organized, detail-oriented professional who thrives in fast-paced, complex environments. The successful candidate takes pride in anticipating needs, solving problems proactively, and creating the conditions that allow teams and leaders to operate at their best.
**Key Responsibilities**
**● Executive Support (75%**)
○ Serve as the primary administrative partner to Airbel’s Chief Research & Innovation Officer (CRIO), proactively and strategically managing a complex, high-volume, and rapidly shifting calendar. Anticipate needs, prioritize competing demands, and ensure the CRO’s time is aligned with organizational priorities and high-impact engagements.
○ Provide executive administrative support to Airbel’s Senior Leadership Team, effectively navigating competing priorities with sound judgment, discretion, and strong stakeholder management to drive alignment and operational efficiency.
○ Coordinate and manage all aspects of domestic and international travel, including itinerary development, visa coordination where needed, briefing materials, and real-time adjustments.
○ Ensure timely and accurate expense reconciliation, maintaining compliance with organizational policies.
○ Prepare and manage meeting logistics and executive workflows, including agenda development, briefing document compilation, note-taking, and follow-up tracking. Support decision-making by ensuring leaders are well-prepared and that action items are clearly documented and executed.
○ Provide end-to-end logistical support for Airbel Advisory Board work and meetings, including timeline management, scheduling, travel and venue coordination, and stakeholder communications.
○ Continuously identify opportunities to improve administrative systems, workflows, and processes to enhance efficiency, responsiveness, and overall executive support.
**● Canada Office Administration & Operations (25%**)
○ Support IRC Canada governance and compliance by coordinating board and member meetings and maintaining adherence to regulatory requirements.
○ Manage finance and procurement processes, including purchase card reconciliation, procurement requests, invoice processing, and non-personnel expenditures (Integra). Liaise with Finance on budget tracking, and support expense reporting, salary allocations, and grants administration.
○ Prepare consultant and vendor agreements in coordination with Global Supply Chain and Human Resources, and support onboarding of new hires (system access, orientation) in partnership with People & Culture and hiring managers.
○ Provide administrative and logistical support to the IRC Canada President, including calendar management, external engagement coordination, travel planning, correspondence, and support for visiting IRC staff.
**Job Requirements:**
● 4–6 years of professional experience, preferably with an international
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