Tok Pasifika Project Advisor

**Description**

The **Pacific Community (SPC)** is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific peoples, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health, geoscience, and conservation of plant genetic resources for food and agriculture.

The **Operations and Integration (O&I)** collective delivers essential enabling services that support the organisation’s scientific and technical portfolio. Our key functions include corporate services, programme support, partnerships, resource mobilisation, and strategic engagement. These services are coordinated through our regional and satellite offices across the Pacific and Europe. Additionally, the O&I collective leads a dedicated workstream focused on organisational change and transformation to drive continuous improvement and adaptability.

**The role –** **The Tok Pasifika Project Advisor** is responsible for the implementation, coordination and development of the Tok Pasifika project. This position works to improve the accessibility, quality and impact of Pacific language services, by enhancing the project’s visibility, strengthening and assisting the network of language service providers, supporting integration of language issues into SPC practices, and ensuring monitoring, evaluation and learning as part of the project. The Project Advisor serves as Tok Pasifika’s point of contact with internal teams and external partners, using an inclusive, culturally appropriate approach that is aligned with the SPC’s institutional priorities.

The key responsibilities of the role include the following:

**Improving the Tok Pasifika project’s visibility and outreach**

- Develop a communication plan in collaboration with SPC’s Strategic Communications, Outreach, Publishing and Engagement (SCOPE) team, that takes into account stakeholders’ feedback; and update this plan annually.
- In collaboration with SPC teams, enhance use of existing communication materials and plan and coordinate production of new materials, as needed.
- Create a strong visual identity for the project, and regularly update and track project visibility tools such as the website, intranet page, etc.
- Develop and implement awareness-raising activities for SPC’s technical divisions and other external stakeholders.
- Use the information gathered through Tok Pasifika’s monitoring and evaluation system, take part in efforts to present SPC’s results in a view to raising the profile of Tok Pasifika’s work and results (e.g. drafting performance stories, communicating numerical outcomes).
- Participate in internal, local and/or international cultural events to represent and promote Tok Pasifika.
- Liaise with media outlets to publicise the Tok Pasifika project.

**Building the network of language service providers and improving the quality of the services provided**

- Manage contracts and external contractors, in particular by monitoring and updating the list of preferred service providers (contracts, deadlines, administrative compliance), in collaboration with the Procurement and Finance teams, and ensure that contractual documents are properly filed and accessible.
- Provide support and advice to SPC teams on managing requests for translation into Pacific languages.
- Engage the network on a regular basis (e.g. mailing list, newsletter, focus groups).
- Take part in drafting guidelines for providers and/or organise training sessions (e.g. webinars on translation techniques or administrative procedures, liaison interpreting workshops, etc.), in collaboration with members of the Conference and Languages unit.
- Hold annual meetings (face-to-face or on-line) with language service providers to discuss their needs, difficulties and successes.
- Set up and monitor a system for evaluating the performance of language service providers and their use by SPC teams, with a view to continuously improving the quality, relevance and effectiveness of the language services provided.

**Integrating language issues across SPC and boosting demand**

- Set up and facilitate a Tok Pasifika community of practice in order to strengthen internal coordination, information sharing and ownership of language services within SPC.
- Set up, in collaboration with a focal point within one SPC division, a pilot Pacific language translation project, and identify lessons from that project, in a view to providing better advice to teams and optimising their use of Tok Pasifika services
- Contribute to the integration of language issues from the project design stage, especially in terms of the key forms used, through the relationships established with various relevant SPC teams (SPL, PIRMO, HRSD, Procurement).
- Contribute to