Grants & Partnerships Coordinator, South Sudan

**About PAH:**

Polish Humanitarian Action (PAH) is an international non-governmental organization which since 1992 has been providing humanitarian and development help worldwide. So far, the interventions have been carried out in 52 different countries. By possessing long-standing expertise in the implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, Shelter NFI, as well as Protection and Education, PAH concentrates its global activities on ensuring sustainable and stable development of regions suffering from the consequences of armed conflicts, natural disasters and other humanitarian crises.

**PAH in South Sudan:** Polish Humanitarian Action (PAH) has been operating in South Sudan since 2006, as one of the first NGOs established in Jonglei State. We are a small team of dedicated individuals committed to delivering tangible and sustainable change in the largest, most populous, and most conflict-affected state of South Sudan. Due to the expertise, we have accumulated over the years especially in WASH and S/NFI, PAH led the coordination of the Jonglei Sub-national WASH and S-NFI clusters from 2014 to 2021 and 2019 to date respectively coordinating WASH emergency responses with partners to ensure that all vulnerable communities are served during crises. Our priority is to ensure that people have access to clean water and safe hygienic conditions.

PAH also provides assistance to internally displaced people and most vulnerable communities, working in the sectors of WASH, Shelter NFI, Food Security and Livelihood, Protection and Education.

For more information, please refer to www.pah.org.pl/en

**General information:**

**Job title:** Grants & Partnerships Coordinator

**Duty station:** South Sudan, Juba Office with frequent travel to field locations

**Contract Type:** 6 months with possibility to extend

**Working hours:** Full Time

**Report to:** Country Director

**Estimated start date:** ASAP

**Job summary:**

The Grants & Partnerships Coordinator is a senior-level position and serves as the consortium focal point for coordination, compliance with donor and internal PAH rules and regulations, donor reporting, grants management, and partnership engagement across a multi-sectoral humanitarian portfolio in South Sudan.

While the position is initially funded through an ECHO grant, the role supports the broader country programme and provides strategic oversight and coordination across multiple grants and donor-funded projects.

The position will focus on consortium-level coordination, grants management, compliance oversight and strategic. and work closely with PAHECHO Project Coordinator who will oversee PAH’s implementation activities. The Grants & Partnerships Coordinator will ensure effective coordination among consortium partners, high-quality donor reporting, proposal development, compliance monitoring, grants tracking, and partnership management. The position will work directly with: CO-based Finance; MEAL and Project Coordinators; and HQ-based: Program, Finance, Compliance, Fundraising and MEAL teams

### **Key duties and responsibilities**

**Consortium Coordination & Leadership**

- Lead coordination of consortium partners implementing multi-sectoral humanitarian projects in South Sudan.
- Facilitate strategic collaboration, communication, and accountability between consortium members.
- Organize and chair consortium coordination meetings, ensuring timely follow-up on action points.
- Monitor consortium-level implementation progress, risks, and compliance issues.
- Represent the organisation and consortium in donor meetings, cluster coordination forums, humanitarian working groups, and external stakeholder engagements.

**Grants Management & Donor Compliance**

- Lead and oversee the full grants management cycle for institutional donor-funded projects.
- Coordinate donor reporting processes, ensuring timely and high-quality narrative and financial submissions.
- Ensure compliance with donor regulations, contractual obligations, and internal organisational procedures.
- Monitor budget utilization, spending forecasts, partner financial reporting, and adherence to donor financial regulations.
- Identify implementation, compliance, and partnership risks and escalate critical issues to senior management in a timely manner.
- Coordinate grant amendments, modifications, and donor communications.
- Support grant audits, verification processes, and close-out procedures, ensuring complete and accurate documentation.

**Proposal Development & Grant Writing**

- Lead and coordinate the development of high-quality concept notes, proposals, budgets, and logframes.
- Support technical teams and consortium partners in programme design and proposal development.
- Identify funding opportunities and contribute to donor engagement, strategic partnerships and business development efforts.
- Ensure consistency, quality, and strategic alignment of all do