Finance & Admin Officer (National Position)

**Position: Finance & Admin Officer - National Position**

**Reports to:** LeadProgram Coordinator - CCCD Program

**Technical Supervision:** Finance Manager

**Job location:** Arua

**Starting date:** July 2026

**Vacancy closing date:** 5th June 2026

**Duration position:** 6 months renewable contract

**Working hours:** Fulltime (40 hours per week)

**About ZOA**

***We are here for people who have lost everything due to armed conflict or natural disaster.***

ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia.

We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues. In Uganda, ZOA has offices in Kampala, West Nile (Arua), Acholi (Gulu), and Karamoja (Amudat). ZOA Uganda works both in relief and recovery on the themes of food security & livelihoods, education, and conflict management with a special focus on land Rights.

**About the CCCD Program by Help A Child**

The Child-Centered Community Development Programs (CCCD) is implementing by Help a Child (HaC) in Upper Madi Okollo. The program focuses on Early Childhood Development (ECD), parenting, and Child protection. The program is looking for a Finance & Admin Officer to be based in ZOA Arua Office.

**Your challenge**

The Finance & Admin Officer is responsible for supporting the programs teams and finance department in matters financial administrion, procurement, finance systems management, record keeping, documentation, grants and program financial management while ensuring that the organization adheres to all statutory and legal obligations in its area of operation.

**Your main tasks and responsibilities**

**1. Finance Documentation**

- Preparation of online payments vouchers/documents against received invoices and submitting a weekly list of payments for financial Accounting
- Managing the financial system by uploading all documents in the system and balancing the accounts.
- Cancelling of all paid project finance/petty cash documents with a stamp PAID

***Result:** An updated, accurate and complete financial system reflecting the financial operations of programs implementation and completed and filed financial documents.*

**2. Procurment and Administration**

- Coordinate procurement processes including sourcing quotations, preparing purchase requests, facilitating bid evaluations, and ensuring timely acquisition of goods and services in compliance with organizational policies.
- Maintain an updated supplier database and support vendor selection, contract management, and supplier performance monitoring.
- Ensure proper procurement documentation, filing, and record keeping for audit and compliance purposes.
- Monitor stock levels of office supplies and assets, and coordinate replenishment to ensure uninterrupted office operations.
- Support inventory and asset management processes including asset tagging, tracking, verification, and disposal procedures.
- Coordinate office administration activities including facility management, office maintenance, utilities, and workspace organization.
- Facilitate logistics arrangements for meetings, workshops, trainings, travel, accommodation, and field activities.
- Support fleet and transport management including vehicle scheduling, maintenance follow-up, fuel monitoring, and logbook tracking.
- Process and track procurement and administrative payments, ensuring completeness of supporting documentation.
- Ensure adherence to organizational procurement, administrative, and donor compliance requirements.
- Prepare periodic procurement and administration reports, updates, and status trackers for management review.
- Support implementation of health, safety, and security procedures within office operations.

**Result:** *Efficient, compliant, and well-coordinated procurement and administrative operations that enable smooth organizational and program delivery.*

*3.* **Financial Reporting**

- Receiving of project cash expenses from projects allocated by 5th of every month, analysing them and uploading on to the finance system and filling the analysis documents in their files.
- Facilitate the production of monthly project financial reports by 10th of every month, submit for review and approval. This includes reviewing of project expenses against the approved budget and providing the explanations thereof.
- Reconciling of projects allocated accounts receivable.
- Receiving cash requests from projects allocated, reviewing them against the approved budgets and preparing a tracked disbursement schedule to the teams on a weekly basis.
- Preparation of bank reconciliati