Administrative & Finance Associate GS-6 TA, Montevideo, Uruguay #00137287

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

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For every child, the right to be seen

The Administrative & Finance Associate, at the G-6 level, is located in the UNICEF Uruguay Country Office, within the Operations function. The post supports the implementation and quality assurance of specialized administrative and financial processes that are essential to the office’s operations platform. The incumbent reports to the Operations Manager, and works closely with programme, fundraising, operations and external relations colleagues, as well as the Global Shared Services Centre (GSSC), LAC Regional Office, other UN agencies and external service providers.

How can you make a difference?

The Administrative & Finance Associate is responsible for implementing specialized administrative and financial processes requiring sound knowledge of UNICEF rules, procedures, systems and internal controls. The role provides quality assurance, budget and financial monitoring support, payment and invoice processing, office administration, contracting and vendor-related support, and contributes to the continuous improvement of office workflows and client-oriented operations services.

In this capacity, the incumbent is expected to provide reliable operational guidance, identify and resolve process issues, ensure timely and accurate transactions, and help strengthen the office’s compliance, accountability and service delivery. The quality of work directly affects the credibility, responsiveness and efficiency of the Operations function in supporting UNICEF Uruguay’s programme and management priorities.

Key functions, accountabilities and related duties/tasks

1. Specialized administrative and operations support
• Implements and monitors specialized administrative processes for the Uruguay Country Office, ensuring compliance with UNICEF rules, procedures, delegated authorities, office standard operating procedures and applicable service standards.
• Contributes to the preparation and implementation of annual workplans, risk assessments and other key management documents.
• Provides guidance to staff and supervisors on administrative and financial requirements, documentation standards, workflow steps and system-related procedures, escalating complex or exceptional cases as required.
• Coordinates administrative and legal formalities with public authorities, including tax and regulatory bodies, and UNICEF headquarters.
• Maintains workflow trackers, service request logs, commitments, pending actions and other management tools to support timely follow-up, transparency and effective service delivery across Operations.
• Identifies bottlenecks, recurring issues and opportunities for simplification, and supports the development or updating of templates, guidance notes and internal SOPs.

2. Financial monitoring, budget support and internal controls
• Supports budget owners and Operations management in budget preparation and monitoring of the financial status of office and operations workplans, including commitments, expenditures, accounts payable, advances, open items and potential over-expenditures.
• Reviews financial and administrative transactions for completeness, accuracy, appropriate coding, availability of funds, supporting documentation, certification and compliance with UNICEF financial rules and procedures before submission or processing.
• Processes or supports budget revisions, requisitions, payment vouchers, deposits, advances, utility payments, purchase orders and other finance-related transactions in relevant UNICEF systems, as delegated.
• Prepares periodic financial status updates, variance analysis, offline monitoring reports and other inputs required for management oversight, year-end/month-end closure, risk monitoring and decision-making.
• Provides relevant information and documentation in response to audits, assurance activities, spot checks, anti-fraud monitoring and other internal control reviews.

3. Payments, financial services and GSSC coordination
• Liaises with banking institutions, financial service providers and UNICEF headquarters on matters related to bank accounts and financial service agreements, ensuring timely coordination and compliance with