Administration Intern

**Job Highlight**
Reporting to the Senior Fund Manager, the Administration Intern supports fund management by organizing Steering Committee meetings, coordinating staff travel, assisting with procurement/contracts, and processing project transactions.

**About the Region**
The Asia Pacific Regional Office, based in Bangkok, Thailand, provides strategic leadership and oversight for UNOPS operations across 17 countries, ensuring high performance, operational excellence, and alignment with organizational goals. Operations currently span Afghanistan, Bangladesh, Cambodia, China, India, Indonesia, Lao PDR, Myanmar, Nepal, Papua New Guinea, Pakistan, the Philippines, Sri Lanka, Thailand, Vietnam, and the Pacific Islands. Across these countries, we work closely with key stakeholders to strengthen partnerships and maximize impact through five main operating units: Afghanistan (AFCO), Myanmar (MMCO), South Asia Multi-Country Office (SAMCO), East Asia and Pacific Multi-Country Office (EAPMCO), and the Asia Regional Health Cluster (ARHC). Through these entities, we provide agile, client-focused service delivery across diverse sectors - including infrastructure, health, procurement, and project management - supporting the implementation of sustainable development solutions across the region.

**About the Country/Multi-Country Office**
The East Asia and Pacific Multi-Country Office (EAPMCO), headquartered in Bangkok, supports UNOPS operations across 24 countries in Southeast Asia, Northeast Asia, and the Pacific. Established in January 2023, EAPMCO provides strategic direction, operational support, and quality assurance to ensure the efficient and effective delivery of projects across its portfolio. EAPMCO implements initiatives in priority areas such as energy transition, climate change, and sustainable development, drawing on UNOPS' core expertise in human resources, procurement, infrastructure, fund management, and programme management.

**Job Specific Context**
The Southeast Asia Energy Transition Partnership (ETP), a programme of UNOPS, brings together governments and philanthropies to work with partner countries in the region. We support the transition towards modern energy systems that can simultaneously ensure economic growth, energy security, and environmental sustainability. Enabling the transition toward greener energy systems will greatly contribute to the achievement of the UN’s Sustainable Development Goals (SDGs) and the Paris Climate Agreement objectives.

ETP focuses on Indonesia, the Philippines and Vietnam, which are the countries in the region with the highest energy demand, a substantial pipeline for fossil fuel-based projects, and a significant and cost-effective potential for renewable energy and energy efficiency. ETP provides high-level technical advisory support, holistic support to Governments on financing and technical needs, capacity and skill development, and facilitation of dialogues in all related areas.

**Role Purpose**
At ETP, interns join our teams as equal members and are offered a good mix of support work and independent assignments with substantial responsibility.

Under the direct supervision of the Senior Fund Manager and in close coordination with the Programme Management Senior Officer, the intern’s role is to support activities aimed at increasing fund management capacity.

**Functions / Key Results Expected**
• Support a wide range of administrative duties/processes, such as organizing virtual and in-person meetings and events, preparing meeting documents, compiling meeting minutes and following up on action points, etc.

• Support travel arrangements for ETP staff, and ensure timely response, proper documentation, and payment processing.

• Support with procurement and contract management tasks.

• Support projects’ payment transaction tasks, prepare files and supporting documents, and upload onto relevant systems.

• Support the preparation and organization of ETP Steering Committee meetings, one virtually and one in-person per year.

• Collect and synthesize data and information for inclusion in ETP documents, reports, presentations, etc.

• Maintain and organize accurate records of the programme data, files, templates, and other documents on ETP shared drive.

• Follow ETP operating manuals and the FM’s guidelines to disseminate information and ensure awareness of and compliance by all staff.

• Foster effective working relationships internally with the relevant UNOPS offices and units such as MCO, PMO, SSU, Finance, IPAS, etc.

• Perform other duties, as required by the supervisor or ETP management in line with the intern’s functions.

**Skills**
Contract Management, General Administration, Procurement, Travel Management

**Education Requirements**
Required

• Minimum first-level university degree (Bachelor's or equivalent) in Public Administration, Development studies, Social Sciences, or other relevant fields.

• Must be enrolled in a university programme such as Bache